Organizations spend a great deal of money, time, and resources developing Microsoft PowerPoint presentations. However, many miss an opportunity to get even more mileage from this investment by using the presentation as the basis for both a webinar and a video.
Webinars vs. videos
Both webinars and videos offer benefits, albeit different ones:
- A webinar’s strength lies in its immediacy. Webinars offer customers an interactive, high-energy experience. Attendees usually have the opportunity to ask questions of expert presenters. Companies gain a valuable connection with contacts and potential customers.
- A video is a polished, visually appealing way to educate or excite viewers. Videos often reach a broad audience and can be used in a multitude of ways.
Webinars and videos also have differing requirements and restraints:
- Webinars, which have fairly simple production values, should have low bandwidth demands; video usually incorporates more complex graphics and recorded audio tracks, so it requires more bandwidth.
- Webinars are given by live presenters that interact with live audiences. Videos are not live, and thus no interactivity takes place.
- Webinars’ pacing can be slower than that of videos.
- Viewers experience webinars from beginning to end but often jump through videos to find desired content.
So how can an organization use one presentation to create such diverse products? Planning is the key.
Four steps to success
By thinking ahead, companies can head off expensive and time-consuming revisions and develop a base presentation that can form a foundation for both webinars and videos.
- Start with the basics. The first thing to understand is that webinars need toned-down animations and embedded objects; videos should pump up animations, add transitions, and take advantage of embedded objects. Therefore, the first step is to build a deck with high-quality, carefully chosen professional graphics and animation. Avoiding embedded video or other bandwidth-greedy objects at this stage is important.
- Plan for the future. During development of the deck, the organization should be thinking about the “bells and whistles” that will be added for the video: animations, transitions, video overlays, and so on. Planning these components at this stage will help ensure they fit seamlessly with the existing style of the presentation.
- Think before speaking. Speaker’s notes are fine, but organizations should be aware that these notes in their entirety aren’t likely to be suitable for videos. Many educational webinars contain pages of notes. Pacing of the audio is not hurried because the emphasis is on learning. The audio of the finished webinar is a great resource for the video creation, but organizations will want to trim this audio first. Furthermore, if the webinar audio wasn’t professionally recorded, the sound quality may not be adequate. Good audio is vital for a successful video.
- Provide a roadmap. Especially when transitioning a webinar to an educational video (for use in an education library), companies should either provide chaptering so that viewers can easily find the content they want or consider creating multiple, smaller videos.
More collateral for less cost
By planning for both webinars and videos when creating PowerPoint presentations, companies can reduce production costs by leveraging elements in both versions. The result is an integrated, cohesive set of materials that can be used for a variety of purposes, from educational to promotional.